Executive Assistant

Position: Executive Assistant

Job Location: Mumbai

Experience Required: 4-5 years

Responsibilities

• Coordinate and manage executive calendars, including scheduling meetings, appointments, and conference calls.
• Prioritize and schedule appointments based on the executive’s priorities and commitments.
• Arrange travel logistics including flights, accommodations, transportation, and itineraries for business trips.
• Ensure travel plans align with the executive’s schedule and preferences.
• Act as the primary point of contact for internal and external communications, including screening and prioritizing phone calls, emails, and correspondence.
• Draft and prepare correspondence, memos, reports, and presentations on behalf of the executive.
• Coordinate logistics for meetings, including room reservations, catering, and technology setup.
• Attend meetings as necessary, take accurate minutes, and distribute meeting notes and action items.
• Maintain organized filing systems, both physical and electronic, for documents, records, and contacts.
• Ensure timely retrieval of information and documents as needed.
• Assist with expense reporting, invoice processing, and other financial tasks as required.
• Support executives in various projects by conducting research, gathering data, and preparing reports.
• Coordinate project timelines and deliverables to ensure timely completion.
• Handle confidential information with the utmost discretion and professionalism.
• Maintain confidentiality in all interactions and communications.

Skills Required

• Proven experience as an executive assistant or similar administrative role, preferably supporting senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong written and verbal communication skills.
• Attention to detail and high level of accuracy.
• Ability to work independently with minimal supervision.
• Discretion and confidentiality in handling sensitive information.
• Adaptability and flexibility to meet changing priorities and deadlines.
• Professional demeanor and interpersonal skills.

Qualification: Bachelor’s degree preferred, or equivalent work experience.

Gender Preference: All Candidates